manual is a package of information and advice for
the special persons who have volunteered to coach
youth in the Beavercreek Youth Softball Program. This
kind of COACHING IS WORK, IT'S TEACHING, IT'S SUPPOSED
TO BE FUN, and it's one of the really important gifts
one can give to the community. The information provided
here is based on experience and hard learned lessons!
Good Luck and Thank You!
Beavercreek Youth Softball Program is a slow pitch
softball recreational activity for grades K - 12
boys and girls residing in the
. Youth who meet all requirements and who reside outside
school system may participate in the program on a space
available basis. The Beavercreek Youth Softball Association
and its commissioners conduct the program at
. Through the years, the program has enjoyed support
local businesses and numerous service organizations in
the area. We also enjoy the financial and manpower support
provided by Beavercreek Township Trustees when they invest
in facility improvements such as lights and restrooms
and The City of Beavercreek provides mowing support. Each
tear we have roughly 1200 participants spread across
85 or so teams and without the support from all, this
program would not be possible..
whatever hard work has gone into the program so far,
the greatest impact on its ultimate client,
youth, is the Coach, the senior person on the team who
has all the answers. Here are some of the answers to
help you in your task.
program is designed so that the players will have
players will naturally learn many things as stated
this paragraph is the Main Rule and anything conflicting
with the Main Rule will be minimized. The
players will have positive interaction with adults. Any
program of this type will offer challenges for children
and adults to set moderate goals, organize, improve,
succeed and fail together. Youth
use experience to guide themselves.
will not get in the way of fun, friendship or skill
should be work and not drudgery. Winning
will be a nice reward for hard work but losing is
no cause for humiliation.
questionable weather days, the BYSA maintenance crew
will make the "go or no-go" decision at 4:45 p.m.,
based on its estimate of how many diamonds can be
ready to play by the 6 p.m. start time. The
Cancel all games
Cancel first games (6 p.m.) but play second games
Cancel certain fields, but play on others
may call 426-4610 or 307-0485 after 4:45 p.m. to
find out status of the diamonds.
this number to parents. The system works best when
coaches call. If every team member were to call,
imagine the jam that would cause.
should then contact their players. Consider setting
up a calling chain, so each coach may only have to
call 1 or 2 players, and then they call 1 or 2 players.
CONTACT WITH YOUR PLAYERS
very careful with initial player contact. The
last names, for example of parent and child may not
be the same. Some parents are justifiably wary of
male voices wishing to chat with their children.
Call and say, "I am Coach . . . of the Beavercreek
Youth Softball Program. (Player's
name) is on the team that I coach and I am calling
to set up our first practice." Please
make your first call within 48 hours after you receive
the team list. The sooner we know about any problems,
the sooner we can address them. Stay
in touch with your team. Make a roster showing names,
addresses, email addresses, phone numbers and parents'
names. It's nice to make phone calls and have some
idea of the name of the person who answers. Distribute
it to the players. They and their families can quickly
begin coordinating car pools. You may want to add
the game schedule at the bottom of the roster and
assign parents to be responsible for treats on game
should meet as soon as possible with their teams
and their parents to go over some of the important
rules and playing times, and length of practices
and games. Use
constructive criticism in private, praise in public.
Hold criticism until after the game. Win or lose,
they're not listening. Talk about problems at the
next practice or at the beginning of the next game
where there is the prospect of instant redemption.
policies are intended to enhance the children's enjoyment
as much as possible with some accommodation for sponsors
and general appearance. Each player will be issued
a shirt, which is theirs to keep (and in the Minor,
Rookie, and Junior league, a cap, also theirs to
keep). It's a pretty good value for the parents'
hard earned money. The sponsor also benefits when
the players wear the shirt in the community.
Coach and one assistant will be given a coach’s shirt.
Other assistant coaches will have to pay $10 to the
BYSA for their own shirt.
team will be issued an equipment bag (comes with
practice balls, catcher’s helmet and mask, bats,
and chest protector for the Minor, Rookie, Junior,
Preteen teams, and teen teams). The equipment is
the property of the BYSA, and must be returned after
your last game. Batting helmets are provided at the
diamonds on game night. Each coach is responsible
for gathering helmets for their team’s use. Scorebooks
are provided to the coaches during the preseason
coaches’ meeting along with other information (e.g.,
player rosters) regarding the season, etc.
sure each player has their name on their glove/equipment.
Stray equipment should be turned in to any BYSA Commissioner
or to the Concession Stand operators. The BYSA maintains
"lost and found" box that it places outside the concession
stand every night.
most important factor in a team's performance and
enjoyment is its practice experience. Many of the
players in the BYSA are young beginners, and a mighty
challenge for anyone intending to hold their attention,
nurture their enthusiasm and, not the least, teach
them softball. Because of the large number of teams
and limited practice facilities, the BYSA assigns
practice times and locations during the 2 week long
are encouraged to also set times for other practices
but it is up to them to find a location. Try places
like your church’s facility or other
parks that have open spaces.
fields are in short supply. For those who can, fields
are nearly always available before 5:00 P.M. everyday.
Rotary (youth fields, diamonds 5-8 and 11 and 12,
and Tee ball diamonds 3 and 4) are reserved for BYSA
use and practice times are assigned: Virgalitto,
Grangeview Acres, Saville Estates,
, Stafford and
, are other parks that are available, but these have
not been reserved for BYSA practices. All
Minor, Rookie and Junior Division coaches can make a
quick field almost anywhere with a 100 foot tape measure
and 5 base markers. The small field doesn't take up much
room and a field can be laid out in 5 minutes. (Infield
drills can practically be run in the front yard of a
B. HOT TIPS
leave a practice until all players have safely departed,
and don't let the players wander away from the practice
area. Frankly, it's best to keep them right out in
the open. Forfeits due to poison ivy epidemics are
can be a problem, especially on hot, muggy days,
and you are encouraged to have your players drink
a lot of water before, during and after practices
and games. Repetition
is the key to learning skills. Show players the correct
way to do something and create the opportunity for
them to repeat the action time and time again. That's
the whole concept of practice. Each single opportunity
to perform in a game should be backed up by hundreds
of previous executions in practice. One of the basic
challenges of coaching is to anticipate the things
to be done in good conditions and engineer simulation
drills that can be repeated again and again at practice. Good
assistant(s) permit(s) the coach to work the players
in several groups thus increasing the opportunities
for repetition. Remember that you are not limited
to having just one assistant.
Players should be made to thoroughly LOOSEN UP before
practice and games. Hard throwing should be limited
to only those drills that demand it. Good hard throws
are the key to defensive success but some of these
young arms are not ready for heavy demands. Moderation
is the key.
Good stretching exercises should be included in the
warm-up. The whole body is subject to the same injury
possibilities, as the throwing arm. Softball is a
game of quickness, agility, coordination and timing.
Pushups, kneebends and pumping iron aren't recommended.
game will start promptly at the scheduled times.
Do your best to get the players there on time. This
often requires more than a minimum of communication
with the parents. Try to learn ahead of time if there
will be late arrivals or no shows. Parking
is a premium and there is heavy traffic in and out
, so adequate travel time ensures players arrive before
the game starts. Every
effort will be made to make a game take place. If a team
comes up short (i.e., less than 8 players), the coach
should request to the opposing coach that he loan him
some players, at least enough to get him up to the minimum
of 8 players that are required. The opposing coach having
the greater number of players has the option to meet
or deny the request. It's preferred that players be loaned
so that they can get the maximum amount of playing time.
Any forfeits shall be in effect as required by the rules. In
the Minor, Rookie, and Junior Divisions, it's a good
idea to put a parent in charge of the dugout as a special
duty. When (old) coach is out there pitching or base
coaching, it's amazing how players can take short vacations
across town or ignore the discipline of batting in order.
Bring several copies of your batting order. The scorekeeper,
the other team, and the dugout parent will need copies
before the game. Make
sure the base coaches (particularly in the younger divisions)
are briefed to maintain some sense of order. They should
stay off the field of play. EXCEPTION: IN THE MINOR & ROOKIE
DIVISION ONLY, COACHES HAVE THE OPTION TO HAVE TWO (2)
ADULTS IN THE OUTFIELD BEHIND THE PLAYERS TO ASSIST IN
COACHING. THEY MAY NOT TOUCH PLAYERS FOR ANY REASON.
THEY SHOULD NOT HARASS THE DEFENSE OR THE UMPIRES.
should attempt to maintain an environment conductive
to learning the game. In the instructional divisions
this means taking it easy with the runners. It might
be possible to clear the bases on any struck ball
BUT SHOW SOME RESPECT FOR A BALL RELAYED BACK TO
THE INFIELD AND HOLD UP THE RUNNERS. The game should
not degenerate to the point that the only defensive
maneuver in the book is to throw the ball to the
the league rules and comply with them. Remember that
you are setting the example for your players, so
as far as the BYSA is concerned, is to determine
the game’s score, keep track of the innings and keep
the batting order straight. There will be games where
this will be a challenge. Coaches should keep a separate
sheet with the players' names and the amount of innings
played. The sheet could be kept for the entire season.
It basically serves as a guide to you how well paying
time has been dispersed throughout the year.
Coaches find a detailed scorebook useful. In the
younger divisions, for example, it's possible to
see if a team is beginning to get more outs due to
improved fielding or due to bad opponent hitting
(many strikeouts). In the older divisions player
tendencies can be identified from a good record.
We recommend asking one of the parents to be the
scorekeeper for the entire season, so that the scorebook
is maintained consistently. The BYSA does not keep
track of individual statistics on any kind. We recommend
that you ask one of the parents to take on this reporting
duty. decide who will do it, no matter if it is done
electronically or hand-written on the form provided
by the BYSA.
EMPHASIS ITEM- -BAT THROWING
item we ask coaches to pay particular attention to
is unintentional bat throwing, for it is bat throwing
which offers a great potential for injury. The catcher,
on deck batter, umpire, and the batter are all at
risk. To make matters worse for the batter, the penalties
escalate for each time he/she throws the bat during
the game. It always seems the batter is called out
when they made a hit and the tying or winning run
scored. Take the time to put your players in a game
situation and see how they react- - just watching
them at batting practice will not tell you who has
this problem. The umpires have been instructed to
warn the batter and coach on the first bat throwing.
The results of the at bat stand as called by the
umpire for that particular play. If
the player throws the bat the next time, the batter
is out and dead ball ruled, i.e., the at bat is nullified.
If the player throws the bat a 3rd time
during the game, the umpires call the batter out,
the play is nullified and the batter is not allowed
to bat any more for that game.
site emergency facilities are extremely limited.
The Beavercreek Fire Department is a quarter mile
east of the park entrance on
the event of an injury requiring emergency technicians/transportation
appoint someone to get help and make sure they do
it. Be sure the Emergency Medical forms for each
player are kept up to date and you keep them with
is highly recommended that each coach maintain their
own First Aid Kit; this should include chemical ice
bags. Note, do not put chemical ice bags directly
on area. Place some type of barrier in between skin
and the ice pack. (There is also ice available from
the concession stand).
should make an effort to learn if any team parents/relatives/regular
followers have medical training to limit the time
it takes to locate good help in the event of injury.
let a crowd gather around an injured player and be
wary of letting anyone get too helpful. It's best
to identify some knowledgeable people at the beginning
of the season, ask them to deal with the problem
and keep everyone else out of it.
Lefty McFadden Youth Softball Fields are located
behind and adjacent to the Adult fields at
is provided in the Youth field area.. Parking by
the outfield fence for field #7 and #8 is at your
own risk. There are signs posted to indicate this.
BYS operates a concession stand in the center of
the Youth Complex to provide service to participants
at a reasonable price.
STATES SPECIALTY SPORTS ASSOCIATION
Beavercreek Youth Softball Program is sanctioned
by the United States Specialty Sports Association
CODE OF CONDUCT
a BYSA Coach, I recognize that coaches are role models
for their team members and all participants involved
in the activity, and that sports help to develop a
sense of teamwork, self-worth and sportsmanship. As
such, I agree to abide by the following:
the emotional and physical well being of my players
ahead of a personal desire or external pressure to
my best to provide a safe playing environment for
by example by demonstrating fair play and sportsmanship
to all involved.
a sports environment for my team that is free of
drugs, tobacco, alcohol, and abusive language and
refrain from their use at all sporting events.
the game and league officials and communicate with
them in an appropriate manner.
knowledgeable of the league rules and regulations,
and teach these rules to all players on my team.
my team members to play by the league rules and respect
the rights of other players, coaches, fans, and officials.
responsible for my own behavior and also the behavior
of my team members, their parents, and fans.