BYSA Frequently Asked Questions
TOTAL REGISTRATION FEE (If received by April 24, 2018)
No. of Children (players):
Total Fee Due:
For Kindergartener or pre-school children you can click here to get a copy of the information sheet (along with registration form) explaining “A league of their own”. Forms are also available at the Library and City Hall.
For elementary and middle school students, registration forms are passed out at the schools. Forms are also are available at the Library and City Hall or by clicking here.
For 9th grader or higher, get the special High School registration form by clicking here or check at the school office.
We use different methods to form league teams. These methods have been developed over time and overall have proven to be very effective. They are not perfect, but we do not profess perfection or total balance in teams, although that is a goal we strive for. For Kindergarten through the Pre-Teen leagues, teams in the BYSA are formed based on a combination of school attended, neighborhood, age/current grade, and play-withs. Furthermore, we try to assure that teams in these leagues are made up of an equal number of boys and girls to the extent possible. Starting with the Major League (9th and 10th grade), we allow players to form a nucleus of players they want to be with and we supplement those groups with individual sign-ups. For the Senior League (11th and 12th grade) teams, we encourage players to form their own teams as much as possible and we supplement those teams with individual sign-ups. For the Major and Senior leagues, we maintain the co-ed flavor by requiring each team have at least 4 girls on defense at any one time. In all leagues, everyone present is put in the batting line-up.
Practices should start in early May for the Minor and Rookie Leagues, and possibly the Junior League, depending on when the Coaches ' meeting(s) are held. Preteens and Teens should start the 2nd week of May. Practices for older leagues likely won't start until the third week of May. Actual dates will be posted in early May on the BYSA website. Most league games start between Memorial Day and June 1. It is important to watch the website schedule and stay in contact with the team coach. The season ends in week none or ten, but varies for the different leagues, depending on tournament times, number of teams, etc.
At the coaches’ meeting, we will pass out
their rosters. These meetings are expected to take place
between May 6 and May 11 for the Minor, Rookie, Junior,
Pre-teen, and Teen Leagues and the following week for the Major
and Senior Leagues. You should expect a call from the coach
the within a few days of the applicable coaches’ meeting. If
you haven’t heard from a coach by that date, please call
426-4610 or the coordinator for the league your child is in (per
the BYSA Commissioners info on the website), and ask what team your
child is on.
BYSA understands the importance of the kids playing with their friends and have adopted a play-with policy. Only one play-with request is guaranteed but there must be a reciprocal play-with request. You can request other play-withs, but you must designate your primary play-with. Coaches may also be requested. Siblings on the same team are allowed their own play-withs. If you are late registering, play-with requests may not be honored.
Any player may always play up, but rarely, if ever, are allowed to play down. The decision to “play up” is left up to the parent who should consider such things as size, ability, and can the child play up without feeling intimidated or overwhelmed. The parents know this better than any commissioner; therefore, the parents’ wishes are the deciding factor. We average about 12 “play ups’ each year, mostly in the Minor and Rookie Leagues.
Games are played Monday through Friday at Rotary Park at the Lefty McFadden Youth softball fields (diamonds 5 through 8 and 11 and 12). Game times are at 6:00 PM, 7:20 PM, 8:30 PM, and 9:40 PM (for the Teen, Major and Senior Leagues). Also, there may be Wednesday and Friday night games at 8:30 PM and 9:40 PM on adult diamonds 1 and 2. BYSA does not schedule regular or make-up season games on the weekends. We try to make up games during the week provided we have an open spot on the schedule. Make-up games are coordinated with the teams to make sure they have players available.
The Minor League will play the vast majority of its games on Wednesday nights at 6:00 PM and 7:20 PM (if needed) on diamonds 5, 6, 7, 8, 11, and 12. The Minor league may also have other game days/times as well. The other leagues may have games scheduled on any weeknight. The schedule depends mainly on how many teams are in each league and that will not be known until mid-May.
The schedule will not be available until the third
or fourth week of May. Our goal is to schedule each team
for at least a 10 game regular season. Therefore, you should
expect your child to play about 1.5 times a week for the first
6 weeks of the season. For the remainder of the season,
the Minors and Rookies will play about 2 games a week. For
the Junior through Senior Leagues, over the last 2 weeks these
teams play a tournament, and the frequency of games will most likely
If the request is made prior to May TBD, there is a full refund. If the request is made just before the start of the regular season because the child no longer wants to play, you will be refunded your registration fee minus $15 to pay for the player’s shirt (player gets to keep the shirt). There is no refund after the season begins. If the child has been injured or is sick and is unable to play just prior to start of the season, then a full refund will be made (proof may be requested). If the injury/sickness occurs after the season starts, then a full refund may be made; the BYSA Head Commissioner will decide the refund amount. Call 426-4610 if you want to request a refund.
For the Minor through Teen Leagues, team members
sign up individually and are assigned teams based on the criteria
found in the FAQ #3 “How are teams formed?” above. Because
our philosophy is to group players on a team by school, age/grade,
and play-withs, it sometimes works out that some teams are stronger
than others. Other teams may start out as equal, but because
of injuries, extended vacations, etc, they may be weaker than other
teams. To offset these variables, we have a regular season
followed by a tournament for the Junior through Senior Leagues
and we use the results of the season to classify teams as strong
teams (Gold Division) and not as strong teams (Silver Division). These
two divisions then play their respective tournaments. This
provides competitive play within each division and leads to closer
and more exciting games. (Note: If the number of teams in
a league are 10 or more and there is a shown competitive difference
in the teams, the League Coordinator may add on additional divisions
Your coach or his/her assistant should call you. They
have been provided a rain-out number to call in case of inclement
or threatening weather. We will try to update the web page
and our Facebook and Twitter info, provided we have sufficient lead time, but in many cases there
will not be enough time. If the adult
leagues have been rained out, that does not necessarily mean the
BYSA games are rained out. We
have the flexibility to work the diamonds right up to game time
to get them ready for a game. We might also cancel a 6PM game
but play the others. When it rains after 6PM, your coach
has a special number to call to check on field status—that
number is only provided to coaches so make sure you check with
your coach before assuming a game is cancelled.
BYSA provides each player with a shirt. For the Minor, Rookie, and Junior Leagues, all players are also provided a cap. BYSA also loans each coach an equipment bag that contains softballs, a couple of bats, catchers mask and chest protector. For game play, BYSA also provides batting helmets. Your child will need to provide their own glove. Players may wear shorts or pants, their own hat, and may use their own personal bats (as long as diameter of the barrel end of the bat does not exceed 2.25 inches). Shoes can either be tennis/gym type shoes or soccer/athletic turf shoes (cleats). Metal spikes are not allowed.
Please contact the BYSA Head Commissioner to discuss your specific situation and we will attempt to honor the request. In most cases we can find a way to make this work, as we have done several times in the past.
We are always in need of sponsors. Please click here for information regarding being a BYSA sponsor, or contact Amanda Fisher at Amanda@beavercreeksoftball.com. Sponsorships help keep the individual costs down and also provide the sponsoring company a great advertising opportunity for a relatively low cost.
Yes, there is a concession stand located in the center of diamonds 5, 6, 7, and 8 that provides hot foods such as grilled chicken, hot dogs, and pretzels for those rushing to the game from work. The concession stand also carries a full assortment of snack goodies for the younger crowd. If you need to provide team snacks, you can come to the concession stand and purchase tokens worth $1.00 that you can pass out to team members (or anyone) and they in turn redeem them for a snack of their choice. This is very popular with the kids. Prices are very reasonable and profits are used to help keep individual costs down, to purchase new equipment, and to make improvements to the diamonds. There is also a limited concession stand at diamonds 11 and 12 where drinks and snacks will be available and the $1 tokens will also be sold there.