Frequently Asked Questions

What is the BYSA? Tell me briefly about it.

The Beavercreek Youth Softball Association (BYSA) was formed in 1983 to promote recreational slow-pitch softball primarily for the youth of Beavercreek. Youth from neighboring communities are allowed to play on a space available basis. Teams are co-ed; i.e., boys and girls play on the same team. There are eight youth leagues as follows: the Beginners League for Pre-Schoolers, the Minor League for Kindergarteners, the Rookie League for 1st and 2nd graders, the Junior League for 3rd and 4th graders, the Pre-Teen League for 5th and 6th graders, the Teen League for 7th and 8th graders, the Major League for 9th and 10th graders, and the Senior League for 11th and 12th graders. Over the past 5-10 years, we have averaged over 1000 participants spread across 75+ teams in these 7 leagues. The BYSA season consists of league play for all leagues—about 10-14 games per team—followed by a league tournament for all leagues except the Kindergarten and Rookie Leagues (who enjoy a special Fun Day event filled with games, prizes. See FAQ #12 for additional tournament information and FAQ #20 for Fun Day Info.

New for 2020: A new age appropriate league comprised of pre-schoolers and called the Beginners League is being formed. This league uses wiffle balls and bats and is designed as a teaching league to introduce kids to softball fundamentals and team sports. Players in this league also participate in Fun Day activities.

What is the cost and how do I register my child(ren)?

If you register your child(ren) by April 24, 2020, use the table below to determine your cost. If you sign-up after April 24, add in a $5 late fee per family.

TOTAL REGISTRATION FEE (If received by April 24, 2021)
No. of Children (players) 1 2 3 4+
Total Fee Due $70 $125 $155 $175

Registration Forms:

All forms are also available at the Library and City Hall

How are teams formed?

We use different methods to form league teams. These methods have been developed over time and overall have proven to be very effective. They are not perfect, but we do not profess perfection or total balance in teams, although that is a goal we strive for. For Kindergarten through the Pre-Teen leagues, teams in the BYSA are formed based on a combination of school attended, neighborhood, age/current grade, and play-withs. Furthermore, we try to assure that teams in these leagues are made up of an equal number of boys and girls to the extent possible. Starting with the Major League (9th & 10th grade), we allow players to form a nucleus of players they want to be with and we supplement those groups with individual sign-ups. For the Senior League (11th & 12th grade) teams, we encourage players to form their own teams as much as possible and we supplement those teams with individual sign-ups. For the Major and Senior leagues, we maintain the co-ed flavor by requiring each team have at least 3 girls on defense at any one time. In all leagues, everyone present is put in the batting line-up.

When does practice and league play start and when is the season over?

Practices should start in early May for the Beginner (Pre-schoolers), Kindergarten, and Rookie Leagues, and possibly the Junior League, depending on when the Coaches' meeting(s) are held. Preteen and Teen leagues should start the 2nd week of May. Practices for older leagues likely won't start until the third week of May. Actual dates will be posted in early May on the BYSA website. Most league games start the day after Memorial Day. It is important to watch the website schedule and stay in contact with the team coach. The season ends in the last full week of July, but varies for the different leagues, depending on tournament times, number of teams, etc.

When can I expect to find out which team my child is on?

At the coaches' meetings, we will pass out their rosters. These meetings are expected to take place around May 10 for the Minor, Rookie, Junior, Pre-teen, and Teen Leagues and the following week for the Major and Senior Leagues. You should expect a call from the coach the within a few days of the applicable coaches' meeting. If you haven't heard from a coach by that date, please call Bob at (937) 426-4610 or Vicki at (937) 422-4949 and ask what team your child is on.

What is the play-with policy?

BYSA understands the importance of the kids playing with their friends and have adopted a play-with policy. Only one play-with request is guaranteed but there must be a reciprocal play-with request. You can request other play-withs, but you must designate your primary play-with. Coaches may also be requested. Siblings on the same team are allowed their own play-withs. If you are late registering, play-with requests may not be honored.

I have two children playing that would be assigned to different leagues, is there any way they can play on the same team to save me trips?

Any player may always play up, but rarely, if ever, are allowed to play down. The decision to "play up" is left up to the parent who should consider such things as size, ability, and can the child play up without feeling intimidated or overwhelmed. The parents know this better than any commissioner; therefore, the parents' wishes are the deciding factor. We average about 12 "play ups' each year, mostly in the Minor and Rookie Leagues.

What are game times? And where are they played?

Games are played Monday through Friday at Rotary Park at the Lefty McFadden Youth Softball fields (diamonds 5 through 8 and 11 and 12 and adult diamonds 1 and 2). The Beginners, Kindergarten, and Rookie (1st & 2nd graders) games are played at either 6PM or 7:20PM on diamonds 5, 6, 7, 8, 11 and 12. Most Juniors (3rd & 4th graders), Pre-Teen (5th & 6th) and Teen (7th & 8th) games are at 6PM or 7:20PM with some games scheduled at 8:30PM to allow them to play under the lights. The Majors (9th & 10th grade) and Seniors (11th & 12th graders) play most of their games at 8:30 or 9:40PM on diamonds 5, 6, 8, 1 or 2. BYSA does not schedule regular or make-up season games on the weekends. We try to make up games during the week provided we have an open spot on the schedule. During the season, make-up games are coordinated with the teams as much as possible to make sure they have players available. During tournament play. If interrupted by rain, times are assigned without coordination.

Can you tell me what night my child will play?

Not with any certainty. The best way to secure a date that is best for you is to volunteer to coach and specify the nights that work best for you. The schedule depends on several factors including how many teams are in each league and nights the coaches have requested they not play due to other commitments. Also, makeups of rainouts can be played wherever there is an opening.

How many games can we expect to play each week? When will the schedule be available?

The schedule will not be available until the third or fourth week of May. Our goal is to schedule each team for at least a 11 game regular season. Therefore, you should expect your child to play about 2 times a week for the first 6 weeks of the season. For the remainder of the season, the Minor and Rookie Leagues will play about 2 games a week. For the Junior through Senior Leagues, over the last 2 weeks these teams play a tournament, and the frequency of games will most likely increase.

If my child is unable or unwilling to play after they have registered, can I expect a refund?

If the request is made prior to practice starting, there is a full refund. If the request is made just before the start of the regular season because the child no longer wants to play, you will be refunded your registration fee minus $15 to pay for the player's shirt (player gets to keep the shirt). There is no refund after the season begins. If the child has been injured or is sick and is unable to play just prior to start of the season, then a full refund will be made (proof may be requested). If the injury or sickness occurs after the season starts, then a full refund may be made; the BYSA Head Commissioner will decide the refund amount. It is best to email the BYSA Head Commissioner, Bob Darden, explaining why the refund is requested along with info on who the refund should be made out to and where to send it.

Do you allow any "handpicked teams" for the Minor through the Senior Leagues?

For the Beginner through Teen Leagues, team members sign up individually and are assigned teams based on the criteria found in the FAQ #3 "How are teams formed?" above. Because our philosophy is to group players on a team by school, age/grade, and play-withs, it sometimes works out that some teams are stronger than others. Other teams may start out as equal, but because of injuries, extended vacations, etc, they may be weaker than other teams. To offset these variables, we have a regular season followed by a tournament for the Junior through Senior Leagues and we use the results of the season to classify teams as strong teams (Gold Division) and not as strong teams (Silver Division). These two divisions then play their respective tournaments. This provides competitive play within each division and leads to closer and more exciting games. (Note: If the number of teams in a league are 10 or more and there is a shown competitive difference in the teams, the League Coordinator may add on an additional Bronze and Copper Division tournament of play.)

How do we know if a game is rained out?

Your coach or his/her assistant should notify you or you can check our Facebook page.
If the city adult leagues have been rained out, that does not necessarily mean the BYSA games are rained out.
We have the flexibility to work the diamonds right up to game time to get them ready for a game. We might also cancel a 6PM game but play the others. When it rains after 6PM, your coach has a special number to call to check on field status—that number is only provided to coaches so make sure you check with your coach of Facebook page before assuming a game is cancelled.

What equipment Does BYSA Provide and what does my child need?

BYSA provides each player with a shirt. BYSA also loans each coach an equipment bag that contains softballs, a couple of bats, catcher's mask and chest protector. For game play (Minor through Teen Leagues), BYSA also provides batting helmets. Your child will need to provide their own glove. Players may wear shorts or pants, their own hat, and may use their own personal bats (as long as diameter of the barrel end of the bat does not exceed 2.25 inches). Shoes can either be tennis/gym type shoes or soccer/athletic turf shoes (cleats). Metal spikes are not allowed.

My child has a handicap. Can he/she play?

Please contact the BYSA Head Commissioner, Bob Darden, to discuss your specific situation and we will attempt to honor the request. In most cases we can find a way to make this work, as we have done several times in the past.

I would like to sponsor my child(ren)'s team(s). What do I need to do?

We are always in need of sponsors.
Please view our information regarding being a BYSA sponsor, or contact Amanda Fisher.
Sponsorships help keep the individual costs down and also provide the sponsoring company a great advertising opportunity for a relatively low cost.

I'm concerned we might be late arriving for 6PM games because of dinner, or we need to provide treats for the team after their game. Is there a concession stand available?

Yes, there is a concession stand located in the center of diamonds 5, 6, 7, and 8 that provides hot foods such as grilled chicken, hot dogs, and pretzels for those rushing to the game from work. The concession stand also carries a full assortment of snack goodies for the younger crowd. If you need to provide team snacks, you can come to the concession stand and purchase tokens worth $1.00 that you can pass out to team members (or anyone) and they in turn redeem them for a snack of their choice. This is very popular with the kids. Prices are very reasonable and profits are used to help keep individual costs down, to purchase new equipment, and to make improvements to the diamonds. There is also a limited concession stand at diamonds 11 and 12 where drinks and snacks will be available and the $1 tokens will also be sold there.

Do coaches need Concussion Protocol training?

All coaches are required by Ohio law to show proof they have taken and have been certified about the steps to be taken if a child has been involved in a play in which the head is involved.
Additional information related to training and certification can be found on our concussions page.

What other mandatory requirements are there for coaches?

To meet with Federal Law under the Safe Sport Act, each coach has to have a background investigation (BI) and present proof of the results of that investigation. If the coach does not have a BI for other volunteer activities, BYSA will tell you where to go to get that done and pay for it. We highly recommend that during any practice or game that 2 adults always be present.
Coaches also must be aware of Lindsay's Law that covers sudden cardiac arrest. While softball is not a strenuous activity, it is very possible for a sudden blow to the chest area by a thrown or batted ball to cause a cardiac arrest. Recognizing a sudden cardiac arrest is key to starting CPR as soon as possible along with calling 911.

What is Fun Day?

Fun Day only applies to the Beginner, Minor, and Rookie League players and their families. Fun Day happens on the next to last day of the season (with rain date of the last day). At Fun Day players receive a special memento T-shirt and play all types of games like putt-putt golf, frisbee throw, peg horse races, obstacle course, wiffle ball and kickball, and other various activities.

What if I have Further Questions?

If you have any further questions, feel free to reach out to the BYSA Head Commissioner, Bob Darden, or via phone at (937) 426-4610.