Frequently Asked Questions
The Beavercreek Youth Softball Association (BYSA) was formed
in 1983 to promote recreational slow-pitch softball
primarily for the youth of Beavercreek. Youth from
neighboring communities are allowed to play on a space
available basis. Teams are co-ed; i.e., boys and girls play
on the same team. There are eight youth leagues as follows:
the Beginners League for Pre-Schoolers, the Minor League for
Kindergarteners, the Rookie League for 1st and 2nd graders,
the Junior League for 3rd and 4th graders, the Pre-Teen
League for 5th and 6th graders, the Teen League for 7th and
8th graders, the Major League for 9th and 10th graders, and
the Senior League for 11th and 12th graders. Over the past
5-10 years, we have averaged over 1000 participants spread
across 75+ teams in these 7 leagues. The BYSA season
consists of league play for all leagues—about 10-14 games
per team—followed by a league tournament for all leagues
except the Kindergarten and Rookie Leagues (who enjoy a
special Fun Day event filled with games, prizes. See FAQ #12
for additional tournament information and FAQ #20 for Fun
New for 2020: A new age
appropriate league comprised of pre-schoolers and called the
Beginners League is being formed. This league uses wiffle
balls and bats and is designed as a teaching league to
introduce kids to softball fundamentals and team sports.
Players in this league also participate in Fun Day
If you register your child(ren) by April 24, 2020, use the
table below to determine your cost. If you sign-up after
April 24, add in a $5 late fee per family.
TOTAL REGISTRATION FEE (If received by April 24, 2021)
|No. of Children (players)
|Total Fee Due
All forms are also available at the Library and City Hall
We use different methods to form league teams. These methods
have been developed over time and overall have proven to be
very effective. They are not perfect, but we do not profess
perfection or total balance in teams, although that is a goal
we strive for. For Kindergarten through the Pre-Teen leagues,
teams in the BYSA are formed based on a combination of school
attended, neighborhood, age/current grade, and play-withs.
Furthermore, we try to assure that teams in these leagues are
made up of an equal number of boys and girls to the extent
possible. Starting with the Major League (9th & 10th grade),
we allow players to form a nucleus of players they want to be
with and we supplement those groups with individual sign-ups.
For the Senior League (11th & 12th grade) teams, we encourage
players to form their own teams as much as possible and we
supplement those teams with individual sign-ups. For the Major
and Senior leagues, we maintain the co-ed flavor by requiring
each team have at least 3 girls on defense at any one time. In
all leagues, everyone present is put in the batting line-up.
Practices should start in early May for the Beginner
(Pre-schoolers), Kindergarten, and Rookie Leagues, and
possibly the Junior League, depending on when the Coaches'
meeting(s) are held. Preteen and Teen leagues should start the
2nd week of May. Practices for older leagues likely won't
start until the third week of May. Actual dates will be posted
in early May on the BYSA website. Most league games start the
day after Memorial Day. It is important to watch the website
schedule and stay in contact with the team coach. The season
ends in the last full week of July, but varies for the
different leagues, depending on tournament times, number of
At the coaches' meetings, we will pass out their rosters.
These meetings are expected to take place around May 10 for
the Minor, Rookie, Junior, Pre-teen, and Teen Leagues and the
following week for the Major and Senior Leagues. You should
expect a call from the coach the within a few days of the
applicable coaches' meeting. If you haven't heard from a coach
by that date, please call Bob at
or Vicki at
and ask what team
your child is on.
BYSA understands the importance of the kids playing with their
friends and have adopted a play-with policy. Only one
play-with request is guaranteed but there must be a reciprocal
play-with request. You can request other play-withs, but you
must designate your primary play-with. Coaches may also be
requested. Siblings on the same team are allowed their own
play-withs. If you are late registering, play-with requests
may not be honored.
Any player may always play up, but rarely, if ever, are
allowed to play down. The decision to "play up" is left up to
the parent who should consider such things as size, ability,
and can the child play up without feeling intimidated or
overwhelmed. The parents know this better than any
commissioner; therefore, the parents' wishes are the deciding
factor. We average about 12 "play ups' each year, mostly in
the Minor and Rookie Leagues.
Games are played Monday through Friday at Rotary Park at the
Lefty McFadden Youth Softball fields (diamonds 5 through 8 and
11 and 12 and adult diamonds 1 and 2). The Beginners,
Kindergarten, and Rookie (1st & 2nd graders) games are played
at either 6PM or 7:20PM on diamonds 5, 6, 7, 8, 11 and 12.
Most Juniors (3rd & 4th graders), Pre-Teen (5th & 6th) and
Teen (7th & 8th) games are at 6PM or 7:20PM with some games
scheduled at 8:30PM to allow them to play under the lights.
The Majors (9th & 10th grade) and Seniors (11th & 12th
graders) play most of their games at 8:30 or 9:40PM on
diamonds 5, 6, 8, 1 or 2. BYSA does not schedule regular or
make-up season games on the weekends. We try to make up games
during the week provided we have an open spot on the schedule.
During the season, make-up games are coordinated with the
teams as much as possible to make sure they have players
available. During tournament play. If interrupted by rain,
times are assigned without coordination.
Not with any certainty. The best way to secure a date that is
best for you is to volunteer to coach and specify the nights
that work best for you. The schedule depends on several
factors including how many teams are in each league and nights
the coaches have requested they not play due to other
commitments. Also, makeups of rainouts can be played wherever
there is an opening.
The schedule will not be available until the third or fourth
week of May. Our goal is to schedule each team for at least a
11 game regular season. Therefore, you should expect your
child to play about 2 times a week for the first 6 weeks of
the season. For the remainder of the season, the Minor and
Rookie Leagues will play about 2 games a week. For the Junior
through Senior Leagues, over the last 2 weeks these teams play
a tournament, and the frequency of games will most likely
If the request is made prior to practice starting, there is a
full refund. If the request is made just before the start of
the regular season because the child no longer wants to play,
you will be refunded your registration fee minus $15 to pay
for the player's shirt (player gets to keep the shirt). There
is no refund after the season begins. If the child has been
injured or is sick and is unable to play just prior to start
of the season, then a full refund will be made (proof may be
requested). If the injury or sickness occurs after the season
starts, then a full refund may be made; the BYSA Head
Commissioner will decide the refund amount. It is best to
the BYSA Head Commissioner, Bob Darden,
explaining why the refund is requested along with info on who
the refund should be made out to and where to send it.
For the Beginner through Teen Leagues, team members sign up
individually and are assigned teams based on the criteria
found in the FAQ #3 "How are teams formed?" above. Because our
philosophy is to group players on a team by school, age/grade,
and play-withs, it sometimes works out that some teams are
stronger than others. Other teams may start out as equal, but
because of injuries, extended vacations, etc, they may be
weaker than other teams. To offset these variables, we have a
regular season followed by a tournament for the Junior through
Senior Leagues and we use the results of the season to
classify teams as strong teams (Gold Division) and not as
strong teams (Silver Division). These two divisions then play
their respective tournaments. This provides competitive play
within each division and leads to closer and more exciting
games. (Note: If the number of teams in a league are 10 or
more and there is a shown competitive difference in the teams,
the League Coordinator may add on an additional Bronze and
Copper Division tournament of play.)
Your coach or his/her assistant should notify you or you can
If the city adult leagues have been rained out, that does
not necessarily mean the BYSA games are rained out.
We have the flexibility to work the diamonds right up to
game time to get them ready for a game. We might also cancel a
6PM game but play the others. When it rains after 6PM, your
coach has a special number to call to check on field
status—that number is only provided to coaches so make sure
you check with your coach of Facebook page before assuming a
game is cancelled.
BYSA provides each player with a shirt. BYSA also loans each
coach an equipment bag that contains softballs, a couple of
bats, catcher's mask and chest protector. For game play (Minor
through Teen Leagues), BYSA also provides batting helmets.
Your child will need to provide their own glove. Players may
wear shorts or pants, their own hat, and may use their own
personal bats (as long as diameter of the barrel end of the
bat does not exceed 2.25 inches). Shoes can either be
tennis/gym type shoes or soccer/athletic turf shoes (cleats).
Metal spikes are not allowed.
the BYSA Head Commissioner, Bob Darden,
to discuss your specific situation and we will attempt to
honor the request. In most cases we can find a way to make
this work, as we have done several times in the past.
We are always in need of sponsors.
Please view our
information regarding being a BYSA sponsor
, or contact
Sponsorships help keep the individual costs down and also
provide the sponsoring company a great advertising opportunity
for a relatively low cost.
Yes, there is a concession stand located in the center of
diamonds 5, 6, 7, and 8 that provides hot foods such as
grilled chicken, hot dogs, and pretzels for those rushing to
the game from work. The concession stand also carries a full
assortment of snack goodies for the younger crowd. If you need
to provide team snacks, you can come to the concession stand
and purchase tokens worth $1.00 that you can pass out to team
members (or anyone) and they in turn redeem them for a snack
of their choice. This is very popular with the kids. Prices
are very reasonable and profits are used to help keep
individual costs down, to purchase new equipment, and to make
improvements to the diamonds. There is also a limited
concession stand at diamonds 11 and 12 where drinks and snacks
will be available and the $1 tokens will also be sold there.
All coaches are required by Ohio law to show proof they have
taken and have been certified about the steps to be taken if a
child has been involved in a play in which the head is
Additional information related to training and certification
can be found on our
To meet with Federal Law under the Safe Sport Act,
each coach has to have a background investigation
and present proof of the results of that investigation. If the
coach does not have a BI for other volunteer activities, BYSA
will tell you where to go to get that done and pay for it. We
highly recommend that during any practice or game that 2
adults always be present.
Coaches also must be aware of Lindsay's Law that covers sudden
cardiac arrest. While softball is not a strenuous activity, it
is very possible for a sudden blow to the chest area by a
thrown or batted ball to cause a cardiac arrest. Recognizing a
sudden cardiac arrest is key to starting CPR as soon as
possible along with calling 911.
Fun Day only applies to the Beginner, Minor, and Rookie League
players and their families. Fun Day happens on the next to
last day of the season (with rain date of the last day). At
Fun Day players receive a special memento T-shirt and play all
types of games like putt-putt golf, frisbee throw, peg horse
races, obstacle course, wiffle ball and kickball, and other
If you have any further questions, feel free to reach out to
the BYSA Head Commissioner, Bob Darden,
or via phone at